Under the Antala ISO 9001:2015 / EN 9120:2018 Quality Management System and ISO 14001:2015 Environmental management systems, supplier attention is brought to the following:
1.1 The supplier shall comply with all applicable national and international laws and regulations.
1.2 The supplier shall comply with the requirements of Regulation (EC) No 1907/2006 (REACH).
1.3 The supplier shall provide a safety data sheet in accordance with Annex II of Regulation (EU) No 2015/830 (REACH).
1.4 The supplier shall ensure that any labelling and packaging of a substance or mixture is in accordance with Regulation (EC) No 1272/2008 (CLP), where applicable.
1.5 The supplier shall ensure that any labelling and packaging of a substance or mixture is in accordance with Aerosol Dispensers Directive (75/324/EEC), where applicable.
1.6 The supplier shall ensure that any labelling and packaging of a substance or mixture is in accordance with Regulation (EU) No 517/2014 (Fluorinated Greenhouse Gases), where applicable.
1.7 The supplier shall ensure that any labelling and packaging of a substance or mixture is in accordance with Regulation (EU) No 528/2012 (Biocides Products), where applicable.
1.8 The supplier shall ensure that any labelling and packaging of a substance or mixture is in accordance with Regulation (EC) No 648/2004 (Detergents), where applicable.
1.9 The supplier will take into account any significant environmental aspect.
2. Order Management
2.1 The supplier shall provide an order confirmation within 48 working hours of the order being sent, confirming price and delivery schedules.
2.2 The supplier shall ensure that products are sufficiently packaged both inside and out to ensure no damage of the product will occur during normal handling for the freight method selected. Antala reserve the right to refuse deliveries with unacceptable levels of damage.
2.3 The supplier shall meet our request for a minimum of 60% shelf life remaining on all products with shelf life conditions (80 % for aviation items). Concessions can be requested from the Antala Purchasing Department, and must be accepted in writing prior to shipment of goods.
2.4 The supplier shall provide a Certificate of Conformance (or equivalent) stating the batch number, shelf life information (Date of Manufacture or Date of Expiration), a statement of compliance and traceability back to the Original Equipment Manufacturer (OEM).
2.5 The supplier shall advise the Antala Purchasing Department of all changes to delivery dates giving at least 24 hours notice before expected delivery.
3. Supplier Requirements
3.1 The supplier shall prevent the use of suspected, unapproved or counterfeit product.
3.2 The supplier shall ensure that all of their employees are aware of their contribution to product service conformity, product safety and ethical behaviour.
3.3 The supplier shall ensure that all regulatory and product information is flowed down from the Original Equipment Manufacturer (OEM) where necessary.
3.4 Antala and/or its customers/regulatory authorities as applicable reserve the right to verify product/records at all facilities involved in the order.
3.5 Antala is to be notified of any non-conformances, changes to the product definition and/or product recalls as soon as possible.
3.6 The supplier shall provide the following information when requested on all products supplied to the Antala Purchasing Department:
3.6.1 Country of Origin
3.6.2 Customs Commodity Code (often referred to as Tariff Code or Harmonisation Code)
3.6.3 Any export regulations related to the product (where applicable) including International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR).
3.7 DOCUMENT STORAGE. Notwithstanding any copyright or other restrictive markings relating to any document, items or other media provided by the Vendor, and without prejudice to any other rights of the Buyer relating therein, the Buyer shall have the right to copy any such document, item or media, in any format, as may be reasonably required for its own internal purposes in connection with use under any document/information storage/retrieval system. Unless otherwise stated in this Order or flowed down in this Order as part of the Buyer’s end user requirements, the Vendor shall retain records as per the Buyer’s requirements, and if no requirements are provided, for the period of their Vendor’s Quality Management System accredited standard. In no event shall Vendor retain records for less than seven (7) years. Buyer shall be notified prior to disposal of Quality records related to Goods purchased and reserves the right to request delivery of the records to Buyer at no additional cost.
Failure to comply with any of the above terms and conditions may result in a non-conformance report being raised on your business leading to a potential rejection of goods, delay in invoice payment or a stock holding fee.